How a project runs
Week by week, with one owner on our side.
This is the timeline we use for a multi-city tour. Short programs compress it. Long tours repeat the middle. Single events use the same steps on a shorter clock.
- 1
10 to 8 weeks out
Shape it
- You give us the goal, the cities and the dates you can't move.
- We draft the route: stops, drive times, rest days, backup dates.
- We pick the vehicle. Yours, rented or built.
- We list every permit and approval. Some cities need 30 days or more.
- 2
8 to 6 weeks out
Lock it
- Vehicle booked. Insurance and driver approval started.
- Stop requests go to retailers, venues and cities.
- Kit list written. Every item gets a name and a number.
- Builds and wraps ordered from partners.
- COIs issued with the right additional insureds.
- 3
6 to 3 weeks out
Build it
- Kits built and counted.
- Tour lead and drivers confirmed. Local crews booked for each stop.
- Freight and rentals booked to each venue's windows.
- Crew travel booked around the route.
- Training: the brand, the vehicle, the load-in, the safety rules.
- 4
2 weeks to launch
Test it
- Final stop confirmations. Every stop has an on-site contact and a parking plan.
- Kit checked out of the warehouse and logged in our crew app with photos.
- Dry run of load-in and load-out.
- 5
On the road
Run it
- Crew checks in at each stop in the app.
- Kit checked on site and back in at the end of the day.
- Photos as they happen. A written recap within 48 hours of each stop.
- One person on our side owns problems. You get one call.
- 6
After
Close it
- Final count on everything that went out and came back.
- Recap: stops, photos, notes and what we'd change.
- Vehicle returned, kits restocked, partner invoices reconciled.
Want this timeline built around your dates?
Contact us. We'll work back from your launch.